Data Protection

By providing personal data to INDEX, you agree to have read this privacy policy and agree to abide by any obligations contained therein, as it may be amended from time to time.

• Scope of this Data Protection Statement
  This Data Protection Statement applies to all services offered by INDEX. This Data Protection Statement does not apply to services offered by other companies or individuals. This Data Protection Statement does not cover the information practices of other companies and organizations who advertise INDEX services or any third party operating any website to which INDEX website or other digital asset may contain a link.
• Data Collected and Method of Collection
  INDEX collects general and personal data concerning you from:
• you when you provide your details to INDEX;
• its Clients (in such cases, Client must ensure that it is entitled to disclose such data and that you are aware of the various matters detailed in this Data Protection Statement);
• participants at Client’s meetings and events organized by INDEX;
• users of INDEX’s or Client’s websites; and third parties (such as online service provider or single sign on authority).

Following the reception of the data, an electronic profile is created in INDEX tools for each person or entity (the “Contact Profile”).
The Contact Profile MAY contain but is not limited to:

• name;
• gender;
• date of birth;
• address;
• phone numbers;
• email addresses;
• nationality
• physical location data during an event
• ADA (American Disability Act) information
• food or allergies preferences
• emergency contact information
• organization or company of employment and/or job title;
• field of activity and/or interest;
• credit card references/numbers;
• travel destinations;
• travel schedules;
• travel preferences;
• accommodation preferences;
• other communicated preferences;
• passport; and
• visa details.
• additional information as requested by Clients on events

INDEX may process sensitive personal data based on a specific and explicit additional consent of data subjects.
By attending an event, individual authorizes, free of charge and without consideration of any kind whatsoever, that any image and sound recording made in connection with the event, by video and/or audio recording, and/or photograph on which it appears, may be used, reproduced, modified and broadcast on any medium known or unknown to date and in particular on social networks or its Sites, by IANPHI or by any INDEX company within the meaning of the regulations in force, or their partners, for the duration of exploitation of the video and/or audio recordings, and/or photographs.