IANPHI Proposes Membership Fee

For the first time in its four-year history, IANPHI is proposing a fee for membership to IANPHI, most of which will cover the cost of the annual meeting beginning in 2012. Members will vote on the proposal, developed by the IANPHI Executive Board, during the General Assembly of IANPHI's Fifth Annual Meeting in Atlanta. The proposed three-tiered fee plan is based on several criteria: the country's economic status (World Bank classification), the institute's status as a full member or associate member, and whether there are other institutes in the country.  

Background: 

Since its founding in 2006, IANPHI has received close to $20 million USD from the Bill and Melinda Gates Foundation, which has been the sole source of support for the association. The current agreement with the Gates Foundation for support of association activities continues until October 2011. 

To promote sustainability and strengthen the economic status of the association, the IANPHI Executive Board unanimously decided at its meeting in Geneva in April 2010 to propose to the General Assembly an introduction of membership fee from the beginning of 2011. 

Amount of the fee

According to the proposal, the amount of the fee will be based on the economic level of the country (World Bank classification): the proposed fees would be $500, $1,500 and $3,000 USD per year for low-, middle- and high-income countries, respectively. If the country has more than one member institute or if the organization is an associate member, the fee will be lower (2/3 of the ordinary fee). In special circumstance, the Executive Board can reduce or waive the fee, or allow it to be paid through an in-kind contribution.

Management and use of the fee
The IANPHI Secretariat is planning to create an IANPHI Foundation for the management of the funds collected from members, and from other possible sources. The use of the funds will be approved by the Executive Board and General Assembly based on the budget prepared by the Secretariat. 

According to the tentative plans, the funds would be used to cover the cost of annual meetings and the EB, for communication and collaboration between the members, (including web and web-based tools), training activities, and Secretariat costs. 

Current constitution
5. Annual contribution: The amount of annual contribution shall be decided by the General Assembly, specifically for the two categories of membership.

Proposed amendment
5. Annual contribution: The amount of membership fee is decided by the General Assembly, and is based upon the economic level of the country during that year, determined by the World Bank and updated annually on July 1. 

Amount of the fee will be decided separately for the following income categories:
o low-income
o middle-income
o high-income
Associate members will pay half the fee of an institutional member. If the country has more than one member, each member institute will pay 2/3 of the ordinary fee for an institutional member. 

Beginning in 2011 and annually thereafter, the annual contribution must be received by the Secretary General on March 31. 

In special circumstance, the Executive Board can reduce or waive the fee or allow it to be paid through an in-kind contribution. Members requesting a reduction or waiver of the fee, or an in-kind contribution, shall do so in writing to the Secretary General by January 31. The Executive Board will respond to such requests in writing within 30 working days. 

Annual contributions from the members will be placed in a separate bank account administered by the Secretariat. An annual budget for the funds will be prepared by the Secretariat and approved by the Executive Board and General Assembly.